Department of Personnel and Civil Service Commission
Personnel Policies


These Personnel operating policies have been written to serve as a guide in the employer/employee relationship and to give managers/supervisors general information about the City's policies, practices, and work rules, and guidance/direction regarding implementation and enforcement of the same. If there are differences between the various collective bargaining agreements and these policies, the pertinent collective bargaining agreement takes precedence.

These documents are not intended to be comprehensive or to address all the possible applications of, or exceptions to, the general policies and procedures described. Therefore, the Department of Personnel and Civil Service Commission encourages you to read this information thoroughly and to make note of your questions for discussion with either your manager or with a representative from the Department of Personnel and Civil Service Commission.

Circumstances may arise in which the City determines that changes are required in its policies. For this reason, the City reserves the right, at any time, to modify, rescind, or supplement any or all of the policies contained herein, and to take actions that may be contrary to a policy included in this resource. Changes will be effective on dates as determined by the City, and you may not rely on policies that have been superseded.

Furthermore, no statements in this resource are intended to set forth as contractual commitments or obligations of the City to any individual employee or group of employees, or to establish an exception to the employment-at-will doctrine. Unless otherwise specified in the Civil Service Statutes and Rules, or pertinent collective bargaining agreement, both the employer and the employee may at any time terminate the employment relationship, with or without notice, for any reason.

If you have any questions about these documents, please contact the Department of Personnel and Civil Service Commission at 412-255-2384. Please note that some of the original, official forms are multi-ply documents. The name of each multi-ply form is marked with an asterisk * below. For official submission of these forms, please obtain and use an original, multi-ply form from the Department of Personnel and Civil Service Commission.


  1. Absence Policy (Sick & Personal Leave Use)
  2. Acceptance of Employment in a Non-Union Position Policy
  3. Act 33/34 Clearance Policy
  4. Acting Pay Policy
  5. ADA Accommodations Policy
  6. Application for Employment & Related Procedures
  7. Application Processing & Background Investigation Policy
  8. Bereavement Leave of Absence Policy
  9. Bidding for Vacant Positions Policy
  10. Break in Service
  11. CDL Driver’s Handbook
  12. Discharge Policy for CS Employees except Police & Fire (not available online)
  13. Discharge of "At Will" Employees
  14. Disciplinary Manual
  15. Domestic Violence Policy
  16. Driver's License/Loss of License Policy
  17. Drug and Alcohol Testing Policy
  18. Drug Free Workplace (Drugs & Alcohol) Policy
  19. EEO/AA Policy
  20. Electronic Communications Policy
  21. Employee Identification Badge Policy
  22. Employee Leave of Absence Policy
  23. Ethics Handbook
  24. Evacuation Plan for the City-County Building
  25. Fitness for Duty Examinations Policy
  26. Flexible Work Schedule For Non-Union Employees Policy
  27. HIPAA Privacy Policy & Procedures
  28. Hiring Processes Policy - for City of Pittsburgh Departments
  29. Infectious Disease Control Program Exposure Control Manual
  30. Injury Reporting Policy
  31. Name & Address Change Policy
  32. Nepotism Policy
  33. New Employee On-Boarding and Employee Off-Boarding (Exiting) Policy
  34. New Hires, Rehires, Recalls, Reinstatements, Transfers, Promotions, Demotions and Assignments Policy
  35. No Discrimination/No Harassment/No Retaliation Policy
  36. Non-Work Related Injury/Illness
  37. Notices of Personnel Actions, Interdepartmental Transfer and Promotion Policy
  38. Orientation Program Policy
  39. Overtime Policy for Non-Union Employees
  40. Performance Evaluations – For Non-Union Employees
  41. Personnel File Review Policy for Employees
  42. Personnel Transaction Form and I-9 Policy
  43. Post-Injury Drug & Alcohol Testing Policy
  44. Pre-Employment /Promotional Real Estate Tax Investigation/Verification
  45. Random Drug Testing – For Fire Bureau Personnel
  46. Reasonable Suspicion for Drug and Alcohol – (for Managers)
  47. Reinstatement for Police Policy
  48. Return of City-Owned Mobile Devices
  49. Return to Work Medical Examinations Policy
  50. Right to Know Policy
  51. Safety Policy
  52. Salary Increment Policy
  53. Smoke Free Workplace Policy
  54. Track I & II EAP Referrals & Track III Agreement
  55. Transitional Duty Employment - Workers' Compensation Program
  56. Tuition Reimbursement Program - Union and Non-Union Employees
  57. Unemployment Compensation Claims and Appeals Processing Policy
  58. Wage Increment Form Policy - Laborers
  59. Workplace Bulletin Board Policy


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