Office of City Clerk

What is a City Clerk?

Over the years municipal clerks have become the hub of government, the direct link between the inhabitants of their community and their government. The clerk is the historian of the community, for the entire recorded history of the town city and its people is in his or her care.

The eminent political scientist, Professor William Bennett Munro, writing in one of the first textbooks on municipal administration (1934), stated:

"No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together."

The official functions and duties of the City Clerk are outlined further in the Functions and Duties section of this web site. In this section we hope to provide you with a more general view of the City Clerk's role, and the background and history of this office.

The City Clerk is a Department Head responsible for the legislative operations of the city and directly accountable to the City Council. The City Clerk has direct signature authority and his/her signature is required on all Ordinances, Resolutions, and other official documents of the city. The City Clerk's office is also the citywide information and document resource, and is the official records management office for the City. Every municipality in the United States has a City Clerk or someone who functions as one.


Office of City Clerk
510 City-County Building | 414 Grant Street
Pittsburgh, PA 15219
Telephone: 412-255-2138


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